Free Project Management Resource
Clarify who is Responsible, Accountable, Consulted and Informed with an editable RACI workbook designed for real project teams.
The template includes a blank RACI matrix, two practical project examples and a validation checklist to help you spot unclear ownership before it becomes a project problem.
Editable Excel workbook • Practical examples • Free download
What’s Inside the RACI Matrix Template?
1. Blank RACI Matrix
Start with a clean, editable responsibility matrix and adapt the activities and roles to your own project.
2. IT Project Example
See how accountability can be distributed across a sponsor, project manager, infrastructure, security, operations and suppliers.
3. Network Migration Example
Use a practical SD-WAN and network migration example to structure discovery, design, migration, validation and handover.
4. Validation Checklist
Check for missing owners, too many Accountable roles, missing Responsible roles and excessive consultation.
Why Use a RACI Matrix?
Projects often slow down because ownership is unclear—not because teams lack expertise. A simple RACI matrix makes decision rights and delivery responsibilities visible before confusion turns into delay.
RACI Roles at a Glance
| Role | Meaning | Practical Use |
|---|---|---|
| R — Responsible | Does the work | One or more people who complete the activity or deliverable. |
| A — Accountable | Owns the outcome | The single clear owner who approves or answers for the result. |
| C — Consulted | Provides input | People whose expertise is needed before a decision or action. |
| I — Informed | Receives updates | Stakeholders who need visibility but do not actively perform the work. |
Use this as a quick validation reference before finalizing the workbook with your project team.
A Simple RACI Rule to Remember
For every major activity or outcome, aim for at least one Responsible role and one clear Accountable owner. Add Consulted and Informed roles only when they genuinely improve the decision or communication flow.
How to Use the Template
- List the major activities, decisions and deliverables.
- Replace the example roles with your real project roles.
- Assign R, A, C and I based on actual authority—not job titles alone.
- Use the validation sheet to identify unclear ownership.
- Review the matrix with the project team and key stakeholders.
Frequently Asked Questions
Is the RACI template editable?
Yes. The workbook is designed in Excel so you can replace the roles, activities and assignments with your own project structure.
Can I use the template for Agile projects?
Yes, but RACI should complement Agile roles rather than redefine them. It is especially useful for approvals, external governance, cross-team dependencies and responsibilities outside the delivery team.
Should every row have an Accountable role?
For important deliverables and decisions, a clear Accountable owner is usually a good practice. Multiple Accountable roles can create ambiguity, so they should be used carefully.
Where can I see more RACI examples?
Read our RACI Matrix Examples guide for 10 practical scenarios covering IT, networking, software, Agile, transformation, cybersecurity, cloud, vendors and AI-enabled project teams.
Need the fundamentals first? Read our complete RACI Matrix guide .